How should changes regarding inmate court appearances be documented?

Documenting changes regarding inmate court appearances in writing to the commanding officer is essential because it maintains a formal record that can be referenced by multiple parties within the facility. This process ensures clear communication of any alterations, which is critical for the safety and security of both inmates and staff. Written documentation creates an accountable and traceable method of communication that is less prone to misunderstanding or miscommunication compared to verbal methods.

This approach also aligns with standard protocols in correctional facilities, where formal documentation is necessary to keep complete and accurate records of inmate management and legal processes. By sending a written notification, it helps ensure that all necessary parties are informed of changes, which is crucial for coordinating schedules and maintaining order within the facility.

While other methods like verbal notifications or daily logbook entries may be convenient, they lack the formality and reliability of written communications directed to a commanding officer, which is vital for maintaining operational integrity and accountability.